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Policies and Procedures

Approved by the Governing Board in attendance on July 7, 2004

TABLE OF CONTENTS

Article I. - Name and Affiliation
Article II. - Purpose, Values, Goals, and Strategies
Article III. - Membership
Article IV. - Governing Board
Article V. - Officers and Directors
Article VI. - Meetings
Article VII. - Nominations and Elections
Article VIII. - Finance
Article IX. - Committees
Article X. - Parliamentary Procedures
Article XI. - Amendments to the Bylaws and Policies and Procedures
Article XII. - Liasions
Article XIII. - Public Position Statements of the Association
Article XIV. - Dissolution

 

ARTICLE I.

NAME AND AFFILIATION

POLICY: Sheboygan A.E.Y.C. (Association for the Education of Young Children), hereby known as S.A.E.Y.C. will be affiliated with the National A.E.Y.C., the Midwest A.E.Y.C., and the Wisconsin Early Childhood Association, hereby known as W.E.C.A.

ARTICLE II.

PURPOSE, VALUES, GOALS, AND STRATEGIES

POLICY 1: The purpose of S.A.E.Y.C. is to serve and act on behalf of the needs and rights of children, to unite and educate early childhood professionals, and educate the general public about early childhood issues.

POLICY 2: The Governing Board shall review S.A.E.Y.C.’s mission statement, bylaws, policies and procedures and purpose statement annually.

POLICY 3: S.A.E.Y.C.'s Strategic Direction Plan shall be reviewed and revised every two years by the Governing Board.

POLICY 4: The Guiding Values of S.A.E.Y.C. We believe:

  1. Children develop in the context of families. We will support families and strengthen children’s development.
  2. Learning begins before birth, and the years from birth to age eight shapes the course of later intellectual, emotional, and physical development. Therefore, high standards of preparation, competence, and professional ethics in the field of early childcare and education are critical.
  3. All children deserve high quality care that is warm, nurturing, and responsive to their individual needs.
  4. Children have the right to feel safe and be protected. Adults who care for children have the responsibility to insure children’s physical and emotional safety.
  5. Children need a sense of belonging and have the right to a developmentally and culturally appropriate learning environment.
  6. Children’s needs are best met by adults whose needs are met. People who educate and care for young children need access to professional development and appropriate compensation and deserve society’s respect, support, and resources.
  7. Professionals in the field of early childcare and education must work together on behalf of children and families in order to affect change.
  8. Children are directly affected by changing social forces. Adults have a responsibility to advocate for social change in children’s best interest.

POLICY 5: The Strategic Direction Plan of S.A.E.Y.C. We will work to achieve the following goals. S.A.E.Y.C. will work to:

  1. Achieve appropriate compensation for those who care for and educate young children.

Strategies:

  1. Increase public and legislative awareness of the linkages between compensation, quality of early childcare and education, and long-term benefits or risks to society by sponsoring informational forums within our community and surrounding areas.
  2. Identify and collaborate with all groups and organizations who have a vested interest in achieving appropriate compensation for caregivers and educators by lending our name and resources to enhance these efforts.
  3. Educate members on effective advocacy strategies.
  4. Organize awareness and advocacy efforts with policymakers.
  1. Ensure the quality of centers that provide care for young children.

Strategies:

  1. Support the Governor’s initiatives on funding and rating systems by promoting the use of nationally established rating systems (ITERS, ECERS, SACERS, FACERS) to give parents a reliable tool for comparing the quality of childcare centers and homes.
  2. Lobby for resource and referral agencies to have the rating scores on file and available to the general public.
  1. Keep the membership informed of S.A.E.Y.C. events, current issues, and professional information.

Strategies:

  1. Provide varied forms of communication, including a website, quarterly newsletters, conference informational table, S.A.E.Y.C. promotional events.
  2. Develop new member packets, which shall include S.A.E.Y.C.’s bylaws, policies and procedures, brochures for recruiting new members, a copy of the most recent newsletter, and a member survey form.
  3. Provide membership with information regarding professional ethics and research in the field of early childcare and education.
  1. Increasing the participation of current members.

Strategies:

  1. Inviting members to participate in specific tasks of established events that require minimal commitment.
  2. Develop a survey form that will be posted on the website, included in the conference participant folders, and available at S.A.E.Y.C. promotional events, which will encourage members to provide information about their personal skills and areas of interest, availability, and professional goals in order to meet members in their time at their comfort levels.
  3. Use survey information to contact members personally and develop events based on the survey responses.

ARTICLE III.

MEMBERSHIP

POLICY 1: Anyone desirous of promoting the purpose of this organization may become a member upon payment of annual dues. Every member of S.A.E.Y.C. will be member of the N.A.E.Y.C. and W.E.C.A., and will be entitled to the benefits of membership in accordance with N.A.E.Y.C.’s and W.E.C.A.’s categories of membership.  

POLICY 2: Statement of Intention for Membership Involvement and Services. S.A.E.Y.C. strives to:

  1. Provide services that members identify as important and works to keep services affordable.
  2. Provide members with information on public policies and encourage the membership to become involved in advocacy efforts.
  3. Fosters the diversity of membership and Governing Board to reflect the diversity of our profession.
  4. Support networking of members and help to mentor the professional growth of people new to the field.
  5. Empower members to speak as one voice for children.

POLICY 3: A membership committee, chaired by the Treasurer, oversees:

  1. Recruitment of new members
  2. Renewal of continuing members
  3. Activities and services that enhance the membership experience

PROCEDURES

  1. Recruitment of new members:
    1. Membership information is included in every quarterly issue of S.A.E.Y.C.’s News and Views. Members shall choose a medium for receiving this information by Internet website, e-mail, or postal delivery.
    2. Membership brochures, information, and a permanent S.A.E.Y.C. display are distributed widely through current members, other related organizations, teacher training institutions, and community events.
    3. A membership recruitment letter is sent to teacher training institutions each year and signed by the President and Vice-President.
    4. Membership is promoted through the Invest In Yourself Early Childhood Conference and the Annual Early Childhood Recognition Dinner by offering:
      • Lower conference rates for members.
      • S.A.E.Y.C. display at conference with membership information and application forms.
      • Verbal membership promotion before the conference keynote address or the dinner entertainment/speaker.
    5. After the conference, a recruitment letter is sent to all non-member conference attendees and signed by the President and Vice-President.
    6. Officers and members will promote membership when speaking at regional, chapter, and other early childhood events.
    7. Membership statistics (Attendance and non-attendance by name of Governing Board Members at all meetings and functions and membership numbers in attendance at meetings and functions) will be posted in S.A.E.Y.C.’s News and Views to encourage membership activity and to recruit new members.
  2. Renewal of continuing members:
    1. With the rolling membership year, renewal notices are sent by N.A.E.Y.C. according to individual renewal timelines.
    2. Non-renewing members will be identified through N.A.E.Y.C.'s Internet database and S.A.E.Y.C. will send reminders on a quarterly basis to those members (January, March, June, and September)
  3. Enhancement of membership
    1. A membership directory is printed every other (even) year and offered to the membership.
    2. The recruitment committee is available to assist in hosting membership events in areas where there are no active chapters.
  4. Dues and Membership Year
    1. Dues will be set by N.A.E.Y.C. All members will submit dues to N.A.E.Y.C. N.A.E.Y.C. will mail renewal reminders and notify S.A.E.Y.C.’s membership chair of the status of members. Those individuals who have not paid their dues will be notified of the lapse in their membership dues and will not receive further mailings. Without proof of renewal, these members will be assessed the non-member fee for S.A.E.Y.C. sponsored events and training.
    2. As a perquisite of service, the Governing Board will be reimbursed the cost of their membership dues. Board members should personally pay their membership dues directly to N.A.E.Y.C. and submit a written confirmation of the transaction to the Treasurer for reimbursement.  Reimbursement will be given at the end of each year of service on the Governing Board.

ARTICLE IV.

GOVERNING BOARD

POLICY 1: The Governing Board of this organization will consist of:

  1. President
  2. Vice President
  3. Past President
  4. Secretary
  5. Treasurer
  6. Committee Chairperson for S.A.E.Y.C.’s News and Views
  7. One General Board Member
  8. Resource and Referral Representative

POLICY 2: Officers and Governing Board members will be elected by the membership. Elections will take place bi-annually in November with the term of office beginning in January of the following year.

POLICY 3: The term of Governing Board membership will be two years with a maximum of three terms (6 years) of service.

POLICY 4: One or more members of the Governing Board will serve as the Program Director charged with coordinating continuing education opportunities for members.

POLICY 5: The procedure for filling a vacant office will be done by appointment of the Governing Board. The new officer will serve out the remainder of the current term, however, that term will not count against that member should s/he choose to seek to be elected to that office.

POLICY 6: The Governing Board may, if necessary, vote to remove a Board member who has consistently failed to carry out their duties, has had excessive unexcused absences, or has behaved in such manner as to be detrimental to the Governing Board and/or membership of S.A.E.Y.C.

POLICY 7: Duties of the Governing Board

  1. The Governing Board shall be responsible for recommending action and disseminating pertinent information about the affairs of the association to the total membership.
  2. The Governing Board shall be responsible for effective functioning of the association between annual business meetings.
  3. The Governing Board will be responsible for attending all meetings and functions.
  4. Any Governing Board members unable to fulfill their duties and responsibilities will be expected to resign.
  5. The Governing Board shall be responsible for employing staff as necessary to carry out the functions of the organization.
  6. The Governing Board shall review scholarship applications and determine recipients and amounts.
  7. The Governing Board shall annually review the Strategic Direction Plan of the association and will develop action steps to meet that plan.
  8. The Governing Board shall annually hold an organizational session(s) at which time it shall assign and approve the responsibilities of each Board Member, as deemed necessary for the successful implementation of the Strategic Direction Plan.
  9. The following shall be considered non-entry level Board positions: President, Past President, and Vice President.
  10. Notice of resignation of a Board member during the term of office shall be submitted in writing to the President no less than one month prior to the effective date, for announcement at the next meeting.
  11. Removal of a Governing Board member from his/her office shall be determined by a two-thirds vote of the Governing Board. Due cause for consideration shall include, but not be limited to, the following:
    1. Failure to fulfill the job description
    2. Unexcused absence from three consecutive business meetings

ARTICLE V.

OFFICERS AND DIRECTORS

DUTIES OF OFFICERS

  1. Duties of the President
    1. The President shall preside at all meetings of the Governing Board and the membership and shall have general responsibility for the affairs of the association.
    2. The President shall create an agenda prior to each meeting. An agenda will be provided to the Governing Board at least one week in advance.
    3. The President shall be an ex-officio member of all committees.
    4. The President shall annually present a written progress report of the year's activities to the membership at the annual meeting.
    5. The President shall assure that the association is duly represented in other community groups.
    6. Budget permitting, the President shall serve as a delegate at N.A.E.Y.C. events and the N.A.E.Y.C. Leadership Summit at the expense of S.A.E.Y.C. Specific expenses covered are listed under Article VIII (Finance), Policy 3.
    7. The President shall contribute quarterly articles for S.A.E.Y.C.’s News and Views.
    8. The President shall perform such other duties as may be required for the functioning of the association.
  2. Duties of the Vice-President
    1. The Vice-President shall support the President in the performance of duties, and at the request of the President or in absence of the President shall preside at meetings.
    2. In the event that the President shall be unable to serve, the Vice-President shall succeed to that position until her/his own term as President.
    3. In the absence of a volunteer, the Vice-President shall serve as the W.E.C.A. Affiliate Representative. Travel expenses shall be reimbursed to the responsible party.
    4. Budget permitting, the Vice-President shall serve as a delegate at the N.A.E.Y.C. Leadership Summit at the expense of S.A.E.Y.C. Specific expenses covered are listed under Article VIII (Finance), Policy 3.
    5. The Vice-President shall perform such other duties as the President may prescribe in keeping with this office.
  3. Duties of the Past President
    1. The Past President shall support the President in the performance of duties.
    2. The Past President shall continue to serve for one year as a member of the Governing Board and shall attend all meetings and functions, giving direction to the incoming president.
    3. The Past President shall oversee the formation and be a member of the Nominations and Elections committee.
    4. The Past President shall give a year-end summary of the association’s progress at the annual meeting.
  4. Duties of the Secretary
    1. The Secretary shall keep an accurate record of the proceedings and business transactions of all Governing Board meetings.
    2. The Secretary shall be responsible for submitting minutes to the Governing Board members, via e-mail, within 15 working days after the meetings for editing.
    3. The Secretary shall be responsible for presenting minutes at the Governing Board meetings, making necessary corrections, signing off on approved minutes, and assuring minutes are accurately filed.
    4. The Secretary shall forward, via e-mail, the approved minutes of the Governing Board meeting to S.A.E.Y.C.’s New and Views Chairperson.
    5. The Secretary shall serve as Parliamentarian.
    6. The Secretary shall serve as the chairperson of the Recruitment Committee.
    7. The Secretary shall keep an attendance record of Governing Board members and be responsible for Board records, other than financial.
    8. The Secretary shall forward, via e-mail, the attendance records from all meetings and functions to S.A.E.Y.C.’s New and Issues Chairperson.
    9. The Secretary shall distribute S.A.E.Y.C.’s New and Views to the membership.
    10. The Secretary shall perform such other duties as the President may prescribe in keeping with this office.
  5. Duties of the Treasurer
    1. The Treasurer shall oversee an accurate record of all funds received and disbursed, and shall render a statement on the financial status, to be initialed by each Governing Board in attendance at the meeting.
    2. The Treasurer shall review the annual audit with the Audit Committee and report the findings of the audit to the Governing.
    3. The Treasurer shall be responsible for selecting two individuals to assist at all functions where cash transactions are made. If the treasurer is unable to attend the function, the Vice-President shall act in the treasurer’s position.
    4. Within one month after leaving office, the Treasurer shall bring all financial records up to date and shall deliver them to the successor at the next Governing Board meeting.
    5. The Treasurer shall serve as the chairperson of the Finance Committee and the Membership Committee.
    6. The Treasurer shall serve as chairperson of the finance committee, and, in cooperation with that committee, prepare a proposed annual budget for the Governing Board one month prior to the beginning of the fiscal year.
    7. The Treasurer shall prepare an annual written financial report to present to membership at the annual membership meeting.
    8. In the absence of the Secretary, the Treasurer shall record minutes and forward them to the Secretary for processing and distribution.
    9. The Treasurer shall perform such other duties as the President may prescribe in keeping with this office.
  6. Duties of the Committee Chairperson for S.A.E.Y.C.’s News and Views Newsletter:
    1. The News and Views Chairperson shall be a member of the Governing Board.
    2. The News and Views Chairperson shall forward all website information to the web master and act as the liaison between the web master and the Board.
    3. The News and Views Chairperson shall be paid for the time required to develop the quarterly newsletter.
    4. Completed newsletters shall be presented to the Governing Board at the January, April, July, and September meetings.

ARTICLE VI.

MEETINGS

POLICY 1: The administering body will be the officers of the Governing Board. The officers are defined as the President, Past President, Vice-President, Secretary, and Treasurer.

POLICY 2: The duties of the Governing Board are as follows:

  1. Conduct the business of the organization.
  2. Define and make new policies and procedures for the organization.
  3. Manage and administer the affairs and property of the organization.

POLICY 3: Governing Board meetings will take place a minimum of three times a year. All members of S.A.E.Y.C. are welcome at Governing Board meetings, however, only Board Members may vote. Meetings shall be set by the President at such place as the President designates. A quorum shall be 51% of the Governing Board members present for the transaction of business.

POLICY 4: Any member of the association may bring matters to the attention of the Governing Board at any time. A member offering a proposal shall be informed of Board action.

  1. Written reports from committees should be submitted to the President two weeks before the Governing Board meeting in order to be sent with the meeting's agenda. Updates to the report, prior to the meeting, shall be e-mailed to the President.
  2. Written reports/communication shall be sent via e-mail or postal mail to Governing Board members for prior review. It will be assumed that members will come prepared and aware of reports.

POLICY 5: There will be no fewer than four membership business meetings/ functions/trainings held annually.

POLICY 6: The setting of dates for the membership business meetings/ functions/trainings will be the responsibility of the Governing Board.

POLICY 7: The Governing Board will notify the membership of a membership business meeting/function/training date fifteen days prior to the date of the activity.

POLICY 8: Fifty-one percent of the membership will constitute a quorum for the transaction of a membership business meeting.

ARTICLE VII.

NOMINATIONS AND ELECTIONS

POLICY 1: The Nominating Committee shall consist of five members: a past President, and four other members, two of whom shall be past or current Governing Board members. The President in conjunction with the Governing Board will appoint the Nominating Committee. No member of the Nominating Committee shall be nominated for office. The Nominating Committee shall be fully appointed by September 1 st of each year.

POLICY 2: S.A.E.Y.C.'s Past President shall oversee the formation of the Nominating Committee.

POLICY 3: Nomination Procedures

  1. Nominations shall be announced by the Vice-President. Notice of procedures and time schedule shall be distributed through the September issue of S.A.E.Y.C.’s News and Views.
  2. Any member of the association may submit his/her name or the name of any current S.A.E.Y.C. member (provided that the prospective nominee has been a member of S.A.E.Y.C. or N.A.E.Y.C. for at least a full year) for consideration for nomination by notifying any member of the Nominating Committee in writing and up until September 20 th.
  3. The Nominating Committee will meet by October 1 st to review prospective candidates and to select one or more candidates for each elective position. Each selected nominee shall consent to serve and submit the following information to the committee before his/her name is placed on the ballot:
    • In your opinion, what should S.A.E.Y.C.'s goals be for the next 2 years?
    • What specific skills and experience would you bring to the position?
  4. Candidates who nominate themselves, but who are not selected for the official slate of the Nominating Committee, shall receive a letter acknowledging their nomination.
  5. On or before November 1 st, the Nominating Committee shall mail a report of its proposed election slate to the membership. The slate will be prepared by the Nominating Committee and will be made available to the membership thirty days prior to the election.

Policy 3: The Nominating Committee shall conduct election procedures either by mail or direct ballot.

  1. In an election by mail, each member will be sent an official ballot. In order to provide a basis for informed voting, each mailing will also include a sheet containing appropriate information about each candidate. In an election by direct balloting, a membership meeting will be held. Members will be notified of the meeting date and time thirty days prior to the elections. At the meeting and prior to voting, a report containing appropriate information about each candidate will be given.
  2. Ballots shall not be signed.
  3. Votes shall be tallied at the December Governing Board meeting.
  4. The majority of the voting members will determine the outcome of the elections.
  5. Candidates shall be informed of the results immediately. The membership shall be informed through the January issue of S.A.E.Y.C.’s News and Views.
  6. In the event of a tie, the Nominating Committee will decide by vote at its earliest convenience which candidate is to be elected.
  7. All newly elected Governing Board members shall be orientated to their positions and responsibilities by the Board member whose position they are filling. This orientation will occur within one month following election or appointment. In the absence of an outgoing board member the President, Past President, or Vice President will provide orientation.

ARTICLE VIII.

FINANCE

POLICY 1: The Governing Board shall adopt a budget at the beginning of the fiscal year.

POLICY 2: The fiscal year will extend from July 1st thru June 30th.

POLICY 3: Reimbursement of conference expenses for the President and Vice-President, as addressed in Article V (Duties of Officers), A6 and B4, shall include full expenses for travel (in accordance with the current vehicle mileage rate of compensation determined by the IRS) and participation fees. Partial or full reimbursement of presentation materials, meals, and accommodations shall also be covered with the amount to be determined on a case-by-case basis by the Governing Board.

POLICY 4: Scholarship Requirements and Guidelines

  1. To be eligible for a S.A.E.Y.C. scholarship, you must:
    1. Be employed in a state licensed/county certified family childcare, group center, or license-exempt early childhood program.
    2. Be a membership in good standing with S.A.E.Y.C.
    3. Have attended a minimum of 50% of all S.A.E.Y.C. sponsored functions within the past 12 months.
  2. Scholarship monies may be used for:
    1. Bachelor degree courses in early childhood education.
    2. C.D.A.
    3. Continuing education classes, seminars, or workshops.
    4. Local, state, and national conferences.
    5. Technical college courses in early childhood education.
  3. The S.A.E.Y.C. Board of Directors will determine the dollar amount awarded.
  4. One scholarship per recipient may be awarded within a 12-month period of time.
  5. S.A.E.Y.C. will require proof of all trainings/conferences attended by scholarship winners. Failure to provide this information will result in repayment of all scholarship monies that were awarded. A written statement of how the training/conference impacted you will be required at completion of the training/conference.
  6. Any member meeting the requirements and applying within the guidelines may complete an application. Applications can be printed from S.A.E.Y.C.’s website or requested from any Governing Board member. Applicants should keep the guidelines and a photocopy of the application for your records.
  7. Scholarship applications will be reviewed at the next Governing Board meeting, which generally occur monthly. Requests should be made as early as possible to ensure time for approval.

ARTICLE IX.

COMMITTEES

POLICY 1: The President, with the approval of the Governing Board, will appoint as many standing and special committees as are necessary to carry out the work of the organization, and may terminate such committees with the approval of the Governing Board.

POLICY 2: At least one Governing Board member must be a member of each committee. 

POLICY 3: There shall be a minimum of the following standing committees, each accountable to the President of the Governing Board. Standing committees are defined as those committees charged with conducting the business of the organization.

POLICY 2: The following committees may be renewed annually as needed by the President in collaboration with the Governing Board.

POLICY 4: The Governing Board is responsible to give direction to committees in the development of action plans regarding S.A.E.Y.C.’s objectives.

POLICY 5: Committee responsibilities shall be developed throughout the upcoming year and added to the policies and procedures when completed.

POLICY 6: All committees will submit a written report of their progress and activities to the President at least two weeks before the Governing Board meeting. These reports will be distributed with the agenda.

  1. Each committee chair will keep documentation of these reports, requests, and progress.
  2. Each committee chair will be responsible to pass these documents on to their successor.

ARTICLE X.

PARLIAMENTARY PROCEDURES

Robert’s Rules of Order Revised will be the parliamentary authority governing this organization.

ARTICLE XI.

AMENDMENTS TO THE BYLAWS AND POLICIES AND PROCEDURES

POLICY 1: The bylaws may be amended at any time by an affirmative vote by 66% or 2/3 of the members present at a meeting called for such a purpose, with written notice of the proposed amendment having been sent to the entire membership at least fourteen days prior to the meeting. Amendments may be proposed by any member of S.A.E.Y.C. and will be approved by the Governing Board before being submitted to the entire membership. 

POLICY 2: If necessary, a mail-in ballot may be provided to all members. All members must be provided with a copy of the bylaws on which the voting is based.

POLICY 3: Policies and Procedures may be revised at anytime deemed necessary by the Governing Board. A committee will be formed and the Governing Board will approve the revisions upon completion.

ARTICLE XII.

LIASIONS

POLICY 1: The board is responsible to maintain relationships with N.A.E.Y.C., W.E.C.A., and other local affiliates by:

  1. Representing S.A.E.Y.C. at W.E.C.A. Board meetings.
  2. Annually submitting the name, address, and phone number of S.A.E.Y.C.’s representative to W.E.C.A.
  3. Submitting S.A.E.Y.C. affiliate reports to W.E.C.A. Board meetings.
  4. Keeping in touch with other affiliates through the W.E.C.A. newsletter and other means.
  5. Notifying N.A.E.Y.C. and W.E.C.A. of the current roster of officers.
  6. Submitting an annual report to W.E.C.A. regarding affiliate status.
  7. The Governing Board shall encourage representation of S.A.E.Y.C. at W.E.C.A. and N.A.E.Y.C. affiliate events.
  8. The Governing Board shall encourage S.A.E.Y.C. members to attend N.A.E.Y.C., Midwest A.E.Y.C., and W.E.C.A. conferences.
  9. The Governing Board shall encourage the nomination and election of S.A.E.Y.C. members to positions on W.E.C.A. and N.A.E.Y.C. Governing Boards.

ARTICLE XIII.

PUBLIC POSITION STATEMENTS OF THE ASSOCIATION

POLICY 1: The Governing Board is responsible to develop and approve statements as deemed necessary or appropriate. These position statements could address, but not be limited to, advocacy, legislation, educational issues, and endorsements. The Board shall approve the format, process for action, and public announcement of S.A.E.Y.C.’s position statements.

POLICY 2: The Governing Board is responsible to determine official representation of S.A.E.Y.C. with appropriate association and/or agencies by considering the following:

POLICY 3: Official membership in or endorsement of the said association or agency.

  1. Designating an official representative.
  2. Determining the payment of dues or fees by S.A.E.Y.C.

POLICY 4: S.A.E.Y.C. members who serve on boards of other associations or agencies are not representing S.A.E.Y.C. unless the Governing Board designated the official representatives.

POLICY 5: Nominees shall be contacted by the Nominating Committee regarding the nomination, given an overview of the job description, and shall state their intention to be included in the ballot. Overview of job responsibilities shall include key areas of responsibility, time involvement, and the term of office.

 

ARTICLE XIV.

DISSOLUTION

POLICY 1: A recommendation for dissolution of the organization, approved by at least 75% of the members of the Governing Board, will be submitted to the membership for action. The recommendation must then be approved by a simple majority of the voting membership.

POLICY 2: In the event of dissolution, the Governing Board will determine the disbursement of the funds of the group to an organization or an agency engaged in activities similar to S.A.E.Y.C. 

***

Submitted by Policies and Procedures Revisions Committee

Deborah Knoener

Shannon Wynveen

July 7, 2004

Finance

The Governing Board must approve all requests for expenditure of funds not included in the budget.

Reimbursements will be made based on approved budget line items.

Info from page 10 and 11 of Valley AEYC info and procedures that Lisa typed.

 

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